When customers need help, they expect companies to offer it quickly and through multiple social media channels — but most companies aren’t set up to do that.
Some companies increase their social media staff to offer live responses during big events like the Super Bowl or the Grammys, but then they return to predominately one-way social media or content marketing.
Since 2013 the number of customers who expect a response through social media has doubled, according to research from Sprout Social, yet seven out of eight messages to companies go unanswered for 72 hours.
Complicating matters further, consumers expect one brand account to contain responses to all kinds of needs, including marketing information and customer service. But marketing managers simply are not trained to deal with questions or complaints about service, product performance, or other non-marketing requests.
To be more effective at building relationships with consumers online, companies need a cross-functional social media team, one where marketing works together with other departments.
Distributing social responsibilities to relevant people across the organization can be efficient, be effective, and help make one-on-one customer engagement scalable.
Cross-functional teams can leverage the stages of the buying cycle, connecting the right employees with the right customers at the right time. Consumers’ needs change when they are in the pre-purchase, purchase, and post-purchase steps of buying, so different employees are more useful to customers at different stages.
How can an organization create a cross-functional social media team? First, research and analyze existing channels. Who controls the official brand channels? What systems, policies, and employees are responsible for monitoring? From this research, organize a new system. Here is a simple process:
- Develop a social care team that can address all areas of social information efficiently and effectively. Identify policies and software systems needed for implementation.
- Organize departmental responsibilities in the social care team. Clearly define roles and responsibilities among marketing, customer service, public relations, sales, corporate communication, human resources, etc.
- Assign specific employees from each department to social media tasks. Set up social media accounts and give employees access to social media systems.